On behalf of the Organizing Committee, it
is my great pleasure to invite you to exhibit in the
World Congress on Heart Disease -
New Trends in Research, Diagnosis and
to be held at the Hyatt Regency Washington on Capitol Hill
in Washington, DC, USA from July 12-15, 2003.
Plans for this meeting are progressing well. Many
distinguished cardiologists and scientists have agreed to
join the faculty participating in this Congress. Papers will
be presented in the form of plenary sessions, symposia and
posters, and will include superb scientific material
originating from numerous laboratories around the globe,
assuring that the meeting will be a major scientific event.
The Congress will provide the
opportunity for a comprehensive overview of the latest research
developments in cardiovascular medicine, primarily in the areas of
molecular biology, coronary artery disease, heart failure, cardiac
arrhythmias and cardiac surgery.
The exhibition will offer
companies an excellent opportunity to meet with specialists
in the rapidly evolving field of
cardiovascular disease, and to
present to the participants their products and services
related to this important field.
We look forward to your
active participation in the exhibition of the
Congress on Heart Disease -
New Trends in Research, Diagnosis and
Treatment and to
welcoming you to the beautiful city of Washington, DC, in
Asher Kimchi, MD
Location of Congress and
The Congress and Exhibition of the 3rd World Congress on
Heart Disease -
New Trends in Research, Diagnosis and Treatment will be held at
the Hyatt Regency Washington on Capitol Hill in Washington,
DC, USA. The Exhibition will be situated at a strategic
location close to the meeting rooms. All refreshment breaks
will take place in or near the Exhibition
Regency Washington on Capitol Hill, 400 New Jersey Avenue,
NW, Washington, DC, 20001, USA;
Tel: +1 202 737 1234
Fax: +1 202 942 1576
SATURDAY, JULY 12, 2003
8am - 5pm
Construction and set-up of booths
Exhibitors are requested to clear all packages by 5 pm
· 6:30pm - 8:30pm
Exhibition opens in the evening during the Get-Together
SUNDAY, JULY 13, 2003
· 10:00am - 5:00pm
Sessions / Exhibition
JULY 14, 2003
· 10:00am - 5:00pm
Sessions / Exhibition
TUESDAY, JULY 15, 2003
Sessions / Exhibition
Dismantling of Exhibition
Exhibitors are requested to clear the exhibition space
by 4:00 p.m.
* Please consult the Congress Program for possible
- Booking rate = US$15 per square feet.
- Minimum space rental is
100 square feet.
- Rental fee is for space
- Booth construction and
other materials/equipment are available at an additional
note that the exhibition hall is fitted with wall to wall
Each exhibiting company will be entitled to two
exhibitors' badges for the exhibition only, for each 100
square feet rented.
completed application form accompanied by advance payment
should be mailed to the Exhibition Manager to ensure
reservation of desired location. Upon receipt of the
application form with payment, space will be confirmed and
an invoice for the balance due will be mailed. Three
alternative choices should be clearly indicated on the
application form. Space assignments will be allocated in the
order of which application forms with payment are received.
Advance payment will be refunded if space is fully booked or
space offered is not acceptable to the exhibitors.
Terms of Payment
Applications for exhibit space must be accompanied by
50% of the rental fee.
Payment must be made to:
3rd WORLD CONGRESS ON HEART DISEASE
- NEW TRENDS IN RESEARCH, DIAGNOSIS AND TREATMENT
PO Box 17659
Beverly Hills, CA 90209, USA
Tel: +1 310 657 8777
Fax: +1 310 275 8922
Applications submitted after April 25, 2003 will
require full payment.
All cancellations must be received in writing.
received 4 months prior to the Congress - full
refund less $100 administration fees.
received 2 months prior to the Congress- refund of
50% of the full payment.
received less than 2 months prior to the Congress -
No refund will be provided.
and Information Package
The Exhibition constructor will provide all optional
services at an additional cost.
An Exhibitor's kit will be sent upon receipt of
payment. The kit will contain all details regarding
additional services offered including customs
regulations and information.
The organizers will provide general guard service and
third party insurance at the Exhibition site.
Equipment and all related display materials installed
by exhibitors are not insured by the organizers, and
under no circumstances will the organizers be liable
for any loss, damage or destruction caused to
equipment, goods or property and person and for the
property and persons of his employees and agents
through full and comprehensive insurance. The
organizers cannot be held responsible for any and all
damage claims arising from theft and those perils
usually covered by a fire and extended-coverage
a) The Exhibition Manager, acting under direction of
the Exhibition Organizer, has the final decision as to
the acceptability of displays.
b) Exhibitors are not permitted to share with any
others any space allotted to them without prior
written consent by the Exhibition Manager.
c) The International Academy of Cardiology has the
exclusive authority to allocate its available stand
space to exhibitors. The wishes of the exhibitors will
be taken into account as far as possible.
d) The organizers reserve the right to alter the
general layout or limit the space allotted to each
exhibitor, postpone the exhibition or transfer it to
another site in the event of unforeseen circumstances.
e) Participation by exhibitors is dependent upon
compliance with all rules, regulations and conditions
stated herein. The International Academy of Cardiology
reserves the right to refuse registration.
a) All exhibits are to be displayed so as to avoid
blocking aisles, obstructing adjoining booths, or
damaging the premises. Height is restricted to 12
feet. Exhibitors will be responsible for the cost and
execution of the design, installation and delivery of
their display to (and its removal from) the exhibition
b) Use of amplification equipment to attract the
attention of the public is prohibited. Those seeking
permission to do so must contact the International
Academy of Cardiology in writing to receive exemption
c) The provision of refreshments to the public by
exhibitors is only permitted if the catering
regulations of the exhibition building concerned are
d) The exhibitor is obliged to leave the space made
available to him in its original condition when the
contract period is terminated. If the International
Academy of Cardiology considers it necessary to take
steps to restore it to its original state, the costs
incurred will be borne by the exhibitor.
e) No flammable materials are to be used. Equipment
displayed or demonstrated must be installed according
to safety regulations. The Exhibitors are obliged to
comply with the instructions given by, or on behalf
of, the organizers, the International Academy of
Cardiology the fire service or other officials
responsible for the maintenance of order and safety
with regard to the construction, layout and safety of
each stand, the advertisements displayed on each
stand, the products or objects to be exhibited on it
and the decorations to the stand. The presentation of
advertising material may only take place within the
a) Exhibitors undertake to strictly observe the
timetable designated for completion of their display
before the opening of the exhibition and its
dismantling at the close of the exhibition.
b) Exhibitors are obliged to ensure that their stands
are permanently manned during the exhibition opening
hours. In principle, the stand should always be open
to the public.
c) The exhibitor may only exhibit, demonstrate or show
samples of the products and services specified on the
registration form. These activities must remain within
the objectives of the exhibition at all times. The
exhibitor is not permitted to deal in used goods, or
act as a repairer.
Should any contingency prevent the holding of the
exhibition, the organizers will not be held liable for
expenses incurred other than the cost of rental of
exhibit space. The International Academy of
Cardiology, at all times reserves the right, if
serious circumstances dependent or independent of the
International Academy of Cardiology make it necessary,
to change the dates of the exhibition and/or of the
stand, as well as the right to alter the design and/or
the size of the stand. In such cases, the exhibitors
may not make any claim for compensation in access to
its rental fees.
a) Payment is to be made in accordance with the
conditions of payment on the exhibit application form.
b) Should the exhibitor fail to make a payment on
time, the exhibitor therefore forfeits all right to
any exhibit at the exhibition. Refund of monies
already paid by the exhibitor will only occur in
accordance with the provisions of the cancellation
policy. Unless otherwise stated in said article, the
agreed price remains payable in full by the exhibitor.
Contractual interest at an annual rate of 15% of the
agreed price is payable by the exhibitor from the due
date specified on the application form.
The exhibitors agree to defend, indemnify and hold
harmless Hyatt Regency Washington on Capitol Hill
Hotel, the International Academy of Cardiology and
their officers against any and all claims, loss,
demands, liabilities, costs and expenses or damage
including reasonable attorney fees, for any injury to,
including deaths of persons, any property loss or
damages caused by, growing out of, or happening in
conjunction with the planning, set-up, execution and
closing of the exhibition, arising out of the
negligence or willful misconduct of the exhibitor, its
agents or employees and/or contractors/vendors
contracted for by the exhibitor.
a) The exhibitor is in default for non-compliance with
any of the obligations resting with the exhibitor
under the terms of these General Regulations or any
further written agreements. The International Academy
of Cardiology may dissolve the agreement without the
intervention of the court with immediate effect. The
exhibitor is bound to compensate the International
Academy of Cardiology for damages incurred or to be
incurred as a result of his failure to comply. At the
same time, any right to reserved stand space is
b) The legal relationship between the exhibitor and
the International Academy of Cardiology is governed by
the State of California, USA. All disputes will in the
first instance be adjudicated by the competent court
in California, USA, to the exclusion of any other
competent legal bodies.
c) In all cases not covered by these General
Regulations, the International Academy of Cardiology
decision will be final, wherever possible after prior
consultation with the exhibitor.
For further information please contact:
Congress and Exhibition Organizers
INTERNATIONAL ACADEMY OF CARDIOLOGY
PO Box 17659, Beverly Hills, CA 90202, USA
Tel: +1 310 657 8777; Fax: +1 310 275 8922
Click here to download the
APPLICATION FOR EXHIBIT SPACE
Click here to download FLOOR PLAN